Configure Automatic Invite Nudges and Stale-Invite Auto-Cancel

QCFUM Pro, Max, and All Access can schedule up to three automatic Invite Link nudges and can automatically cancel stale Invite Links. The nudge switch controls scheduled reminder emails; stale-invite auto-cancel has its own age threshold and still applies when automatic nudges are turned off.

All nudge and cancellation thresholds are calculated from the Invite Link’s original QCFUM creation time, in UTC, and run only when commercial Scheduled Automation is licensed, enabled, and actually being executed by Joomla Scheduled Tasks.

Configure the Schedule

  1. Open QCFUM Administrator → Settings → Scheduled Automation.
  2. Enable automatic Invite Link nudge reminders if you want scheduled nudge emails.
  3. Set First, Second, and Third nudge after days. Each accepts 1–365 days; defaults are 2, 5, and 10.
  4. Set Auto-cancel after days from 1–365; the default is 14.
  5. Optionally enable “Email invited user when auto-cancelled.”
  6. Publish the QCFUM Scheduled Automation task and save the settings.

Auto-Cancel Is Independent of the Nudge Switch

When automatic nudges are disabled, QCFUM clears the next-email schedule and sets the Invite Link’s next action directly to Auto-cancel. If nudges are enabled but the auto-cancel time occurs before the next unsent nudge, Auto-cancel wins and becomes the next action.

Which Invites Automation Processes

The scheduled runner executes nudges and cancellation only for Invite Links in Sent, Opened, or Resent state. It separately marks those states Expired when expires_at has passed. Pending-approval, Completed, Cancelled, and Expired records are not sent automatic nudges.

Automatic Nudges Rotate the Secure Link Safely

Before an automatic nudge email is sent, QCFUM stages a new 32-byte Invite token hash. If mail fails, the staged hash is cleared and the previous link remains valid. After successful delivery the staged hash becomes the active hash; if promotion fails after delivery, the staged hash remains accepted so the delivered link can still work.

Verify the Outcome

Use the Tracker or Manage Invites view to check Last Email Sent, Next Scheduled Action, nudge count, expiration, and final status. If nothing runs, verify both the QCFUM automation setting and the native Joomla Scheduled Task rather than changing the invite itself.

Community Discussion

Want to compare Joomla user-management workflows, share practical QCFUM tips, or discuss how other administrators use this feature? Visit the QC Frontend User Manager Community. For private support, bug reports, account-specific entitlement problems, or feature requests, use the QuantaCade support system.