Record a Manual Payment in QCMM

Use Manual Payment when money was received outside QCMM’s normal online PayPal capture. Record only the amount actually received against the correct billing record so QCMM can preserve the external payment as an auditable event.

Choose the Correct Billing Record

Select the exact billing record and enter an amount greater than zero. QCMM prevents a manual payment from exceeding the remaining balance.

Record the External Method

Current methods include cash, check, bank transfer, external PayPal, manual, and other. Add the external reference and note when available. QCMM stores a payment event and updates the billing record; it does not pretend that its own PayPal checkout captured this payment.

Do Not Compete with an Online Payment

A standalone invoice already in payment-pending, capture-in-progress, or payment-review state is protected from a second manual payment. Internal online checkout attempts are also not appropriate manual-payment targets.

Partial and Full Payment

A partial manual payment leaves the remaining balance available for later payment. When the billing record becomes fully paid, QCMM finalizes the standalone invoice or activates/extends the related membership where applicable, while preserving the payment event and audit history.

Community Discussion

Want to compare QCMM workflows or discuss how other Joomla site owners use this feature? Visit the QC Memberships & Meetings Community. For private support, account-specific entitlement or billing issues, or bug reports, use the QuantaCade support system.